Notice of Privacy Practices
29 August 2022
Psyclarity Health New Jersey and all associates are committed to providing you with quality behavioral healthcare services. Protecting your health information according to applicable law is essential to that commitment. This notice (“Notice of Privacy Practices”) describes your rights and our duties under Federal Law. Protected Health Information (“PHI”) is information about you, including demographic information, that may identify you and that relates to your past, present, or future physical or mental health or condition; the provision of healthcare services; or the past, present, or future payment for the provision of healthcare services to you.
We are required by law to maintain the privacy of your PHI; provide you with notice of our legal duties and privacy practices concerning your PHI, and notify you following a breach of unsecured PHI related to you. We are required to abide by the terms of this Notice of Privacy Practices. This Notice of Privacy Practices is effective as of the date listed on the first page of this Notice of Privacy Practices. This Notice of Privacy Practices will remain in effect until it is revised. We are required to modify this Notice of Privacy Practices when there are material changes to your rights, our duties, or other practices.
(i) Electronically via our website or via other electronic means; and
(ii) As posted in our place of business:
(iii) In addition to the above, we have a duty to respond to your requests (e.g., those corresponding to your rights) promptly and appropriately. We support and value your right to privacy and are committed to maintaining reasonable and appropriate safeguards for your PHI.
Confidentiality Of Alcohol And Drug Abuse Records
The confidentiality of our patient records of alcohol and drug abuse is protected by Federal law and regulations. Generally, we may not say to a person outside the treatment center that you are a patient of the treatment center, nor disclose any information identifying you as an alcohol or drug abuser unless:
(i) You consent in writing (as discussed below in “Authorization to Use or Disclose PHI”);
(ii) The disclosure is allowed by a court order (as discussed below in “Uses and Disclosures”); or
(iii) The disclosure is made to medical personnel in a medical emergency or to qualified personnel for research, audit, or program evaluation (as discussed below in “Uses and Disclosures”).
Violation of the Federal law and regulations by the treatment center is a crime. Suspected violations may be reported to appropriate authorities per Federal regulations.
Federal law and regulations do not protect any information about a crime committed by you either at the treatment center or against any person who works for the treatment center or about any threat to commit such a crime (as discussed below in “Uses and Disclosures”).
Federal laws and regulations do not protect any information about suspected child abuse or neglect from being reported under State law to appropriate State or local authorities (as discussed below in “Uses and Disclosures”).
See 42 U.S.C. 290dd-3 and 42 U.S.C. 290ee-3 for Federal laws and 42 CFR part 2 for Federal regulations.
Uses And Disclosures
Uses and disclosures of your PHI may be permitted, required, or authorized. The following categories describe various ways that we use and disclose PHI.
Among our Treatment Centers at Psyclarity Health New Jersey:
We may use or disclose information between or among personnel requiring the information in connection with their duties that arise out of the provision of diagnosis, treatment, or referral for treatment of alcohol or drug abuse, provided such communication is:
(i) Within our treatment center; or
(ii) Between our treatment centers at Psyclarity Health New Jersey.
For example, our staff, including doctors, nurses, and clinicians, will use your PHI to provide your treatment care. Your PHI may be used in connection with billing statements we send you and in connection with tracking charges and credits to your account. Your PHI will be used to check for eligibility for insurance coverage and prepare claims for your insurance company where appropriate. We may use and disclose your PHI in order to conduct our healthcare business and to perform functions associated with our business activities, including accreditation and licensing.
Secretary of Health and Human Services:
We are required to disclose PHI to the Secretary of the U.S. Department of Health and Human Services when the Secretary is investigating or determining our compliance with the HIPAA Privacy Rules.
We may disclose your PHI to Business Associates that we contract to perform services on our behalf, which may involve receipt, use, or disclosure of your PHI. All of our Business Associates must agree to
(i) Protect the privacy of your PHI;
(ii) Use and disclose the information only for the purposes for which the Business Associate was engaged;
(iii) Be bound by 42 CFR Part 2; and
(iv) If necessary, resist in judicial proceedings any efforts to obtain access to patient records except as permitted by law.
Crimes on Premises:
We may disclose to law enforcement officers information related to the commission of a crime on the premises, against our personnel, or a threat to commit such a crime.
Reports of Suspected Child Abuse and Neglect:
We may disclose information required to report incidents of suspected child abuse and neglect under state law to the appropriate state or local authorities. However, we may not disclose the original patient records, including for civil or criminal proceedings arising from the report of suspected child abuse and neglect, without consent.
We may disclose information required by court order, provided certain regulatory requirements are met.
We may disclose information to medical personnel for the purpose of treating you in an emergency.
We may use and disclose your information for research if certain requirements are met, such as approval by an Institutional Review Board.
Audit and Evaluation Activities:
We may disclose your information to persons conducting certain audit and evaluation activities, provided the person agrees to certain restrictions on disclosing information.
Reporting of Death:
We may disclose your information about the cause of death to a public health authority authorized to receive such information.
Authorization To Use Or Disclose PHI
Other than stated above, we will not use or disclose your PHI without your written authorization. Subject to compliance with limited exceptions, we will not use or disclose psychotherapy notes, use or disclose your PHI for marketing purposes, or sell your PHI unless you have signed an authorization. If you or your representative authorizes us to use or disclose your PHI, you may revoke that authorization in writing at any time to stop future uses or disclosures. We will honor oral revocations upon authenticating your identity until a written revocation is obtained. Your revocation will not affect any use or disclosures permitted by your authorization while it is in effect.
The following are your rights regarding the PHI that we maintain about you. Information regarding how to exercise those rights is also provided. Protecting your PHI is an essential part of the services we provide to you. We want to ensure that you have access to your PHI when needed and clearly understand your rights as described below.
Right To Notice:
You have the right to adequate notice of the uses and disclosures of your PHI and our duties and responsibilities regarding the same, as provided herein. You have the right to request a paper and an electronic copy of this Notice. You may ask us to provide a copy of this Notice at any time. You may obtain this Notice from facility staff or our Privacy Officer.
Right Of Access To Inspect And Copy:
You have the right to access, inspect and obtain a copy of your PHI for as long as we maintain it as required by law. This right may only be restricted in certain circumstances as dictated by applicable law. All requests for access to your PHI must be made in writing. Under a limited set of circumstances, we may deny your request. Any denial of a request to access will be communicated to you in writing. If you are denied access to your PHI, you may request that the denial be reviewed. Another licensed health care professional chosen by Psyclarity Health New Jersey will review your request and the denial. The person conducting the review will not be the person who denied your request. We will comply with the decision made by the designated professional. If you are further denied, you have a right to have a denial reviewed by a licensed third-party healthcare professional (i.e., one not affiliated with us). We will comply with the decision made by the designated professional.
We may charge a reasonable, cost-based fee for your request’s copying and/or mailing process. As to your PHI, which may be maintained in electronic form and format, you may request a copy to which you are entitled in that electronic form and format if it is readily producible, but if not, then in any readable form and format as we may agree (e.g., PDF). Your request may also include transmittal directions to another individual or entity.
Right To Amend:
If you believe the PHI we have about you is incorrect or incomplete, you have the right to request that we amend your PHI for as long as we maintain it. The request must be in writing, and you must provide a reason to support the requested amendment. Under certain circumstances, we may deny your request to amend, including but not limited to, when the PHI:
(i) Was not created by us;
(ii) Is excluded from access and inspection under applicable law; or
(iii) Is accurate and complete.
If we deny the amendment, we will provide the rationale for the denial to you in writing. You may write a statement of disagreement if your request is denied. This statement will be maintained as part of your PHI and will be included with any disclosure. If we accept the amendment, we will work with you to identify other healthcare stakeholders that require notification and provide the notification.
Right To Request An Accounting Of Disclosures:
We are required to create and maintain an accounting (list) of certain disclosures we make of your PHI. You have the right to request a copy of such an accounting during a time period specified by applicable law before the date on which the accounting is requested (up to six years). You must make any request for an accounting in writing. We are not required by law to record certain types of disclosures (such as disclosures made under an authorization signed by you), and a list of these disclosures will not be provided. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests. We will notify you of the fee to be charged (if any) at the time of the request.
Right To Request Restrictions:
You have the right to request restrictions or limitations on how we use and disclose your PHI for treatment, payment, and operations. We are not required to agree to treatment, payment, and healthcare operations restrictions except in limited circumstances as described below. This request must be in writing. If we do agree to the restriction, we will comply with the restriction going forward unless you take affirmative steps to revoke it or we believe, in our professional judgment, that an emergency warrants circumventing the restriction to provide the appropriate care or unless the use or disclosure is otherwise permitted by law. In rare circumstances, we reserve the right to terminate a restriction we previously agreed to only after providing you notice of termination.
If you have paid out-of-pocket (i.e., you or someone else’s health plan has paid for your care) in full for a specific item or service, you have the right to request that your PHI concerning that item or service not be disclosed to a health plan for purposes of payment or healthcare operations. We are required by law to honor that request unless affirmatively terminated by you in writing and when the disclosures are not required by law. This request must be made in writing.
Right To Confidential Communications:
You have the right to request that we communicate with you about your PHI and health matters in alternative means or locations. Your request must be in writing and specify the alternative means or location. We will accommodate all reasonable requests consistent with our duty to ensure that your PHI is appropriately protected.
Right To Notification Of A Breach:
You have the right to be notified if we (or one of our Business Associates) discover a breach involving unsecured PHI.
Right To Voice Concerns:
You have the right to file a complaint in writing with us or with the U.S. Department of Health and Human Services if you believe we have violated your privacy rights. Any complaints to us should be made in writing to our Privacy Official at the address listed below. We will not retaliate against you for filing a complaint.
Psyclarity Health New Jersey
ATTN: Privacy Official
Norwood, NY, 07648
Questions, Requests for Information, and Complaints
By phone: +1-855-924-5320
By Email: [email protected]
Psyclarity Health New Jersey
ATTN: Privacy Official
Norwood, NY, 07648